Sessions 1-9  LNC Class V, 2007-2008

(The following information can be downloaded in Microsoft Word format: This Checklist, Blank Agenda Outline, Evaluaiton Tool)

Upon receiving your session assignment:

1.  Communicate / meet with fellow members of your session committee

2.  Establish location for session

3.  Develop agenda outline* to meet goals of session

4.  Contact Presenter(s) to speak at session and discuss the following:

a.  Date

b.  Location

c.  Topic to be covered

d.  Time allotted for speaker

e.  Equipment needs – audio visual projectors, screens, cords, Etc.

f.  Handouts (how many they should bring if they are to be used)

g.  Record phone#, email address and postal address for follow up one week before session

5.  Review budget and arrange for the following within budget guidelines.  (costs over budgeted amount can be paid
     for through sponsorship or by    session committee)

a.  Handouts

b.  Refreshments for breaks

c.  Supplies or other materials if needed

d.  Meal

i.  Headcount including participants, presenters, guests

ii. Cost per head, what will they provide? (drinks, paper goods, etc)

6.  Email completed agenda to those listed below BEFORE SESSION PRIOR TO YOURS so it can be posted to
     the web site and given to participants at the prior session.

Program Chairman (                     –                                    )

Publicity Chairman (Tony Wisely - tony@choosewisely.info)

7.  Follow up with host location to confirm date and when you will need in or need to obtain key

8.  Follow up with fellow committee members to confirm all tasks are completed

9.  Call / email presenters to confirm date, location, etc.

10. Print enough copies of Session evaluation tool* to be completed by participants at end of session 

11. Obtain thank you cards (available at Sherry DeBord’s office)

12. Arrange for someone to take pictures (digital if possible and take lots of them if you can)

13. Record names of those attending and those absent or time missed

14. Take Pictures (digital pics would be good to post on web site)

15. Have participants complete session evaluation tool prior to being dismissed

16. Have participants sign thank you card(s) for presenters

17. Make notes on possible changes for next year

18. Mail thank you cards

19. Turn attendance records, evaluations and notes on possible changes in to Program Chairman

20. Provide Publicity Chairman with digital photos

*blank agenda outline, session evaluation tool and other needed forms are included at the end of this packet or can be downloaded at www.leadershipnoblecounty.com/sessionchair.htm  (this page)